Question

• How can I track employee costs to the company with DASH Account 3 (insurance, workers' compensation, cell phone, fuel, vehicle expenses, etc)?
• How can I set up Burden calculations for the DASH Account 3 sync with QuickBooks Desktop?

Overview

Labor burden is the actual cost of a company to have an employee, aside from the salary the employee earns. Labor burden costs include benefits that a company must, or chooses to, pay for employees included on their payroll. DASH can calculate this cost for you automatically.

There are a few things that must be set correctly for the burden to calculate automatically via the Dash Account 3 sync with QuickBooks Desktop (QBD):

• The employee's name in Dash must match the employee's name in QBD exactly.
• The employee should be assigned to a role/title under Administration > Employee.
• That role/title should have a burden amount added within Administration > Default Documentation Standards (see the section below for more details)
  • If you sync both paychecks and timesheets, fill out both the "Time Card %" and "Payroll %" columns.
  • If you sync timesheets only, fill out the "Time Card %" column.
  • If you sync paychecks/payroll only, fill out the "Payroll %".

Time Card % | Payroll % | Material Burden

Time Card Burden Percentage is used if you want to add burden to the raw time that comes over from the time sheets (prior to the paycheck being computed) to take into account the normal employer portion of payroll taxes usually on the paycheck, i.e. FICA. Please note it is a general percentage across all the job-costed employees so if you want to also add percentage points for worker’s comp you must pick one percentage as you cannot separate by comp codes. It is not a perfect burden, but the goal is to get the temporary timesheet labor as close to actual paycheck burden as possible.

Payroll Burden Percentage is an additional burden for labor burdens not calculated in QBs that
are added after the paycheck is computed. It may be used if there is an additional desired percentage
to be added for a fringe benefit you give a certain type of employee that you don’t track in QBs. For
example, for your estimator/project managers and you may want to add a percentage to take into
account a company car that you provide. This added percentage is added to the labor job cost in NGS
 and will not be reflected in QBS. 

Material Burden is an additional burden added to material costs. This is used if you want to
take into account a cost that is not currently being included on the job, i.e., if you are paying a runner
 to deliver materials to each work-in-progress job but he is not putting his time to the job, you can add a special burden to cover the cost.

Questions? Contact Us!