Issue(s)

• Job Costs are showing up in the incorrect job costing category/bucket.
• Job Costs are not showing up in Job Costing at all.
• Material, equipment, referral fees, or subtrades are showing up in the wrong job cost category.
• Example: Materials are showing up in the Subtrade category.

Overview

To view the Job Costing categories, navigate to a job's Slideboard. Then, locate the Accounting Information quadrant, click "Acct Details," and finally, click "Job Costing." Further details on resolving sorting issues are provided below.

Sorting guide

To ensure an expense appears in the correct category on the Job Costs page, it must satisfy both foundational criteria and the sorting logic:

1. Cost Eligibility Criteria: All costs must meet the following two requirements:
   • Job Linkage: The cost must be associated with the correct job in QuickBooks. For QuickBooks Online users, this means linking the expense to a Sub-Customer or Project.
   • Account Type: The cost must be recorded in a General Ledger account that is classified in the Chart of Accounts as an Expense, Other Expense, or Cost of Goods Sold.
     
     
2. Sorting Logic: Cost categorization is primarily determined by the specific account name:
   • GL Sub Account Priority: If an expense is posted to a General Ledger Sub Account, the job cost category will be based on the Sub Account's name, overriding the name of the main account.
   • Example: An entry to "Materials" (sub-account) under "Sub Contractors" (main account) will be categorized as "Materials."
     
     
3. DASH Account Keyword Sorting: DASH Account sorts information by scanning the account name from left to right and matching specific keywords (see chart below):
   • DASH uses the first identified keyword to assign the job category.
   • Example: An account named "Sub Materials" will be categorized under the Subtrade category because "Sub" is the first keyword recognized.
     
     
4. Troubleshooting Unexpected Categories: If a cost is miscategorized, check the account name for conflicting keywords:
   • French Keyword Conflict: Review the account name for the highlighted French words (not visible here). These keywords can trigger an incorrect categorization even if they are embedded within an English word.
   • Example: If "par" is a French keyword, the word "party" in "Third Party Materials" could lead to the cost being assigned to an unrelated category like Subtrade.

If you are currently experiencing a sorting issue, you should check your General Ledger Sub Account names against the keywords used by DASH.

Questions? Contact Us!